Export Data to Another Database (Using SQL Server Management Studio – SSMS)

 

Export Data to Another Database (Using SQL Server Management Studio – SSMS)

Follow the steps below to export tables or data from one database to another using the Export Data Wizard in SSMS.

We can use this to deploy tables from one server to another.

Step 1: Open SQL Server Management Studio (SSMS)

  • Connect to the SQL Server instance where your source database is located.

Step 2: Select the Source Database

  • In Object Explorer, expand the server.
  • Expand Databases.
  • Right-click the database you want to export data from.

Step 3: Open the Export Wizard

  • Go to Tasks.
  • Click Export Data…
    (This opens the SQL Server Import and Export Wizard.)

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Step 4: Choose the Data Source

  • The source database will be auto selected.
  • Verify:
    • Server Name
    • Database Name
    • Authentication Method (Username & Password)
  • Click Next.

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Step 5: Choose Destination Database

  • Select where you want to export the data:
    • Another SQL Server database
    • Azure SQL database
    • Flat file
    • Excel
  • For exporting to another SQL Server:
    • Select SQL Server Native Client.
    • Enter Destination Server Name.
    • Select the Destination Database.
  • Click Next.

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Step 6: Select What to Export

You will get two options:

1.       Copy data from one or more tables or views

o   Select tables you want to export.

2.       Write a query to specify the data to transfer

o   Use a SELECT query to export filtered/custom data.

Choose an option based on your requirement, then click Next.

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3.       SELECT table to specify the data to transfer

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Step 7: Column Mapping (Optional)

  • Review column mappings.
  • Adjust data types or column settings if needed.
  • Click Next.

Step 8: Run the Export

  • Review summary of actions.
  • Click Finish to start the export.

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Step 9: Verify Export

After export completes:

  • Go to the destination database.
  • Open the table.
  • Run a verification query:
  • SELECT TOP 100 * FROM DestinationTable;
  • Confirm that the data is correctly transferred.

 

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